Job Description
DESCRIPTION:
Under general supervision, performs a variety of technical and administrative tasks to support the purchase of library materials, including books, DVD's, audio materials, and electronic media. Interpersonal contacts extend to library staff, reference librarians, and vendors. Job requires well-developed verbal skills to present and exchange technical or complex information. Responsible for work on an independent basis subject to supervisory direction and review. This list of duties is illustrative only, and is not a comprehensive listing of all functions and duties performed by positions in this class. Employees are responsible for all other duties as assigned.
EXAMPLES OF DUTIES:
Receives request for library materials and performs pre-order research and verifications of bibliographic data in electronic sources such as local on-line catalog, and the Internet. Confirms availability of materials; Enters orders in the library's on-line catalog and acquisition system. Identifies funds for payment and notifies supervisor of low funds; Monitors open orders. Communicates with staff and vendors to clarify status of requests, orders and payments. Receives materials, updates on-line file and enters invoices in on-line system. Sorts and distributes materials to appropriate departments for cataloging and processing. Matches invoices to payment vouchers, exports invoice data according to established procedures and sends invoices to Accounts Payable for payment. Runs reports related to fund accounting, vendor statistics and other acquisitions functions as assigned. Resolves problems and answers questions from requestors, vendors and other library staff. Returns incorrect materials, tracks payments and maintains appropriate support files such as vendor catalogs, correspondence and addresses. Enters rush orders on demand, verifies status of orders and invoices. Merges duplicate records for coworkers. Confirms accuracy of invoices on received shipments. Administrates vendor website access and acts as liaison between selectors and vendors. Performs other related duties as assigned.
TYPICAL QUALIFICATION:
Bachelor's degree preferred. Three years library or related experience. Knowledge of accounting functions and acquisition procedures preferred. Ability to interact with diverse populations. Strong public service orientation.
The Community
Prescott Valley sits at 5,100 feet, occupying a spectacular valley between the Bradshaw and Mingus Mountains. Wide open spaces and clean mountain air envelop smart growth and a commitment to positive progress. Our family-oriented community boasts a lifestyle of cultural, recreational and educational activities, a low crime rate and superior public service. We offer comfortable neighborhoods with affordable housing and modern infrastructure, and an abundance of community parks. Additionally we are just ten minutes away from historic Prescott, the county seat. With all it has going for it, no wonder Prescott Valley is often ranked among the top places to live in America.
We enjoy a mild year-round climate with four distinct and equally pleasant seasons. Just an hour’s drive (and at least 15 degrees cooler!) from the metropolis of Phoenix and its deserts and lakes, and a little more than an hour from Flagstaff (and at least 15 degrees warmer!) and its snow-capped mountains and ski slopes, Prescott Valley is perfectly positioned to access most any area of the State. Historic Prescott is just 10 minutes away.
Our library is part of the Yavapai Libray Network, which includes 43 public, academic, K-12 and special libraries. We have a beautiful 53,000 square foot state-of-the-art facility that houses meeting rooms, a digital media lab, PC Lab, business hub and auditorium. We serve a community of just over 40,000 local residents and a coummunity of 218,844 county residents.
HR Info
Please apply online at pvaz.net