Job Description
Position Summary:
The Library Assistant II performs a variety of technical and administrative tasks to support the purchase of library materials, including firm orders and approvals, serials, and electronic products; monitors expenditures; supports budget planning through data gathering and analysis; designs and prepares expenditure reports; maintains accurate acquisitions records; and oversees invoice payments. Establishes and maintains relationships with publishers and vendors; and collaborates with staff regarding budgetary aspects of collection development. Job requires well-developed verbal skills to present and exchange technical or complex information. Responsible for work on an independent basis subject to supervisory direction and review.
Essential Functions:
- Receives request for library materials and performs pre-order research and verification of bibliographic data in electronic sources such as local on-line catalog, and the Internet. Confirms availability of materials.
- Manages and expends acquisitions budget and produces financial reports from the ILS that clearly track monies allocated, encumbered and expended for different types of collections and subject areas.
- Enters orders in the library's on-line catalog and acquisition system. Identifies funds for payment and notifies selector of low funds;
- Monitors open orders. Communicates with staff and vendors to clarify status of requests, orders and payments.
- Receives materials, updates on-line file and enters invoices in on-line system. Sorts and distributes materials to appropriate departments for cataloging and processing.
- Keeps Library Administration and selectors abreast of budget and pricing issues.
- Runs reports related to fund accounting, vendor statistics and other acquisitions functions as assigned.
- Resolves problems and answers questions from requestors, vendors and other library staff. Returns incorrect materials, tracks payments and maintains appropriate support files such as vendor catalogs, correspondence and addresses.
- Merges duplicate records for coworkers. Advises collection development staff/librarians about availability of new materials.
- Remains knowledgeable of current trends in acquisitions, collections and electronic resource management. Seeks opportunities to introduce new methods and technologies to improve service.
- Performs copy cataloging and some original cataloging
- Performs other related duties as assigned.
Additional Info & Requirements
Please include resume and cover letter
- Knowledge of accounting functions and acquisition procedures preferred
- Working knowledge of cataloging practice and standards, including MARC records management
- Strong public service orientation
The Community
Located approximately 87 miles northwest of Phoenix at an elevation of 5,100 feet, Prescott Valley enjoys a mild climate year-round with four distinct and equally-pleasant seasons. As one of the fastest growing communities in Arizona, Prescott Valley is the largest community in Yavapai County with more than 45,000 residents. Neighboring communities boast a quad-city population of approximately 100,000 providing the experience of a smaller community with all the culture and amenities of a larger metropolitan area. The Library Department is run with a team of 26 dedicated staff and an annual operating budget of $549,485. We believe in having fun while we work and supporting staff with a healthy work-life balance culture. We have an active and engaged Volunteer workforce with over 100 residents donating approximately 745 hours monthly to support all areas of operations including the Children’s Division, Teen Division, Adult Programming, Adult Literacy, Library Administration, Library Facilities, Digital Media Lab, Computer Lab, Reference, Cataloging, Collections, Circulation and the Friends of the Library Bookstore.
HR Info
Jamie Buckman-928-759-3001 jbuckman@pvaz.net
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