Technical Services Archivist/Librarian

Seton Hall University

Seton Hall University Libraries, South Orange NJ

Application Deadline

Open Until Filled


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South Orange, NJ


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Minimum Education

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Library Experience

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Supervisory Experience

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Type of Library


This job is more than 3 weeks old or the application deadline has passed.

Job Description

The Monsignor William Noé Field Archives and Special Collections at Seton Hall University invites applications for a full-time, renewable library faculty/lecturer position. We seek an active and efficient processing archivist who can process and oversee processing of collections while actively engaging in the many activities of the department, including, but not limited to: developing digital and physical exhibits, working with students and other members of the Seton Hall community, improving collections documentation, and streamlining collection organization and vault storage.

The archives is the repository for the records of the Archdiocese of Newark, as well as the University Archives of Seton Hall University.  In addition, the archives maintains a manuscript collection that is particularly strong in the records of notable New Jersey political figures and writers.  Many come to the archives to do genealogical research, particularly in the sacramental records, and we regularly host classes in research methods and assist advanced university students and scholars with their research projects.  Special Collections holds a rare book collection with strengths in Irish history, Catholic doctrine and practice, and, to a lesser extent, modern American poetry and the American Civil War.  Special Collections forms a consolidation with the Walsh Gallery (Seton Hall’s art gallery). It curates and manages a permanent collection comprised of art objects in many formats, in addition to specialized research collections in anthropology and other fields.

Duties and Responsibilities:

  • The arrangement and description of manuscript, institutional, print, photographic and related special collections
  • Creation and publication of finding aids
  • Managing digitized and born-digital materials
  • Developing and implementing digitization workflows and creating metadata for digital projects
  • Accessioning collections
  • Surveying collections and creating processing plans, identifying preservation and privacy priorities
  • Developing physical and digital exhibits
  • Ingesting digital assets into exhibits, using such software as Omeka
  • Maintaining the collections database in ArchivesSpace
  • Collaboratively managing storage space shared with Walsh Gallery and contributing the archival perspective to issues that arise
  • Overseeing and implementing ongoing collections shifts
  • Supporting curatorial endeavors and activities as part of collection management
  • Documenting workflows as they continue to evolve
  • Supervising student workers, interns, and volunteers
  • Completing special projects as assigned.

Required Qualifications:

  • MLS or MLIS with concentration in Archives Management.  In selected instances, a post-graduate degree in museum studies or a related discipline where coursework has focused on the intellectual control of collections may be substituted.
  • Excellent interpersonal, organization, and communication skills
  • Knowledge of archival principles and practices, including Describing Archives: A Content Standard
  • Experience with processing collections
  • Experience with archival management using such software as ArchivesSpace
  • Experience developing digital exhibits using such software as Omeka
  • Ability to manage a number of competing priorities in a fast-paced environment
  • Demonstrated ability to meet deadlines and ensure regular workflows
  • Demonstrated interest in continued professional growth, maintaining knowledge or skills through involvement in professional organizations or continued education
  • Experience working collaboratively and independently with varied groups within a complex organization
  • Ability to support the Catholic mission of the University.

Desired Qualifications:

  • Knowledge of Encoded Archival Description (EAD)
  • Knowledge of digital such preservation standards as PREMIS
  • Knowledge of such metadata standards as Dublin Core
  • Experience with digitization of archival materials
  • Experience with processing born-digital materials
  • Knowledge of HTML, CSS for light web development
  • Knowledge of XSLT for creating EAD stylesheets
  • Knowledge of a second language, particularly Latin, Italian, Spanish, or French
  • Familiarity with museum practices and terminology
  • Understanding of and experience in graphic design and/or web design
  • Knowledge of Preservica, BitCurator, and Web Archiving

Physical Demands:

  • Frequent lifting and carrying of boxes up to 40 pounds
  • Ability to safely move carts and book/flatbed trucks loaded up to 100 pounds
  • Carrying large or awkward oversize materials
  • Climbing and reaching on step stools and rolling ladders
  • Regular exposure to older library materials

The Community

Seton Hall University Libraries is an equal opportunity employer and recognizes and values the benefits of a diverse workplace. 

Seton Hall University is an Equal Opportunity/Affirmative Action employer. All applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation or sex.

HR Info

Human Resources


Special Instructions to Applicants: Please provide contact information for 3 references.

To Apply: Go to and click on the APPLY NOW button.

Posted Nov 30, 2018