Job Description
This position is assuming many of the responsibilities for electronic resource management
as well as the more complex aspects of managing print serials. This position also has
programmatic responsibility to identify, design and implement special projects related to the
management of both print and electronic resources as well as day-to-day maintenance. This
position serves as a member of the electronic resource troubleshooting team for reported
access problems and takes a special role in defining projects to anticipate and solve
potential access problems.
Please see the job posting at https://jobs.colostate.edu/postings/67834
Essential Job Duties
Print and Electronic Resource Project Facilitation
This position has programmatic responsibility to identify, design and implement special
projects related to the management of both print and electronic resources. Applies
knowledge of the Library ILS, industry and local standards to identify and prioritize resource
management, migration, record integration and optimization, and other special projects to
ensure both print and electronic acquisition and inventory accuracy. Defines project
parameters and devises project plan. Facilitates and monitors project status. Communicates
with stakeholders and constituents as necessary.
Percentage Of Time 30
Alma ILS Electronic Resource Management
Creates and manages electronic journal records in the OpenURL/Alma ILS for tracking
subscriptions and providing management information. Determines appropriate interfaces and
titles to activate in the ILS with accurate codes and coverage information. Evaluates
information from various resources and utilizes knowledge of standards and local practices
to ensure relevant coding for differing formats and types of records. Ensures platform
changes and publisher title transfers are reconciled with the ILS. Maintains permanent links
for the Database of Databases. Writes and maintains procedures for handling electronic
resources as assigned. Adds and manages stanzas to the EZproxy configuration file to
ensure remote access. Responsible for maintaining and organizing the EZproxy
configuration file as resource URLs change. Refers server-level maintenance when required
to Academic Computing and Network Services (ACNS).
Percentage Of Time 30
Electronic Resource Troubleshooting
Serves as a member of the troubleshooting team for reported electronic resource access
problems. Engages a systematic troubleshooting decision process to determine the source
of electronic resource access problems. Performs preliminary research to determine the
source of access problems. Determines which system tools are most suitable in analyzing
and resolving access problems and inaccuracies within the ILS and how best to solve the
problem; implements solutions. Contacts and collaborates with vendors as necessary to
solve electronic resource access problems. Communicates with constituents to ensure
access problems are addressed and offers solutions when possible; establishes timely
follow-up practices with constituents.
Percentage Of Time 20
Print Serials Receiving
Records receipt of complex print library materials on the library’s ILS. Contacts vendors or
publishers to resolve problems with received materials. Creates, updates and manages
serials holdings records on the ILS. Initiates title status change procedures and gathers
supporting documentation to be forwarded to cataloging staff for further processing.
Resolves receipt problems and analyzes data in order to claim materials that are not
received when expected. Searches library stacks, vendor and publishers’ websites and other
library catalogs as necessary to verify the need to claim issues.
Percentage Of Time 20
Additional Info & Requirements
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.
The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.
Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.
Required qualifications: Three years (full-time, 40 hours/week) of experience using integrated library systems to manage both print and electronic library materials; including providing technical services such as cataloging/classifying resources and/or serials/monograph receiving.
Preferred qualifications:
The ideal candidate will possess the following experience, knowledge, skills, and abilities identified as critical for the success in the position:
- Demonstrated experience identifying, defining, and overseeing project goals and objectives; specifically including planning and coordinating project timelines/deadlines, delegating responsibilities, providing feedback through training and accountability
- Demonstrated experience providing leadership by example, motivating others and managing challenging professional situations
- Ability to navigate computer programs efficiently with demonstrated proficiency in MS Office and integrated library systems (e.g. Alma, Voyager, Millennium)
- Experience working with and providing access to electronic journals
- Demonstrated ability to effectively collaborate with others using clear verbal communication and strong interpersonal skills
- Demonstrated professional written communication skills
- Strong customer service skills including the ability to maintain positive interactions with students, staff, and faculty
- Ability to maintain flexibility and re-focus attention and efforts when priorities change
- Demonstrated strong organizational skills and proven ability to manage multiple priorities simultaneously while paying critical attention to detail
- Demonstrated critical thinking/ problem-solving and decision-making skills
The Community
The Acquisitions and Metadata Services work unit of Morgan Library exists to manage the acquisition of all electronic resources, print serials and standing orders, and to provide the users and staff of CSU Libraries with accurate records of these holdings in the online catalog. Additionally this work unit acquires, processes and maintains depository and non-depository Federal and Colorado government publications in all formats, including e-books and maps, and provides users and staff of CSU Libraries with accurate records of these holdings in the online catalog.
HR Info
DEPARTMENT CONTACT INFORMATION
Please check the Help link online at https://jobs.colostate.edu/help/ for assistance on
your application or for answers to Frequently Asked Questions.
All other inquiries should be directed to the Colorado State University Human Resources
Office (970) 491- MyHR(6947).
Please see the job posting at https://jobs.colostate.edu/postings/67834
APPLICATION INSTRUCTIONS AND INFORMATION
- Clearly document job duties you have performed that relate to minimum qualifications,
preferred qualifications, and essential job duties in the Work Experience section on the
application. Human Resources must be able to evaluate your experience based on this
information. - Clearly outline dates of employment and hours worked per week for each employment
experience listed in the Work Experience section of the Application so that Human
Resources can calculate full-time work experience. - The APPLICATION is the only document that will be utilized to determine if
minimum qualifications, as outlined in the job posting, have been met. The
Application is considered to be the legal document on file; resumes will not be
reviewed for minimum qualification requirements.
INCOMPLETE APPLICATIONS
If an Application is considered “Incomplete”, the Application will be removed from
consideration for the position.
An Application is incomplete if no current/ previous employment is included in the
Work Experience section of the Application.
An Application is incomplete if “see resume” (or something similar) is noted, or
previous employment does not contain job duties for every position in the Work
Experience section of the Application.
Positions requiring a degree or if using education as a substitution for work
experience (e.g.: Associate or Bachelor’s) transcripts are required in order to verify
receipt of the required degree or coursework. If official or unofficial transcripts are not
supplied at the time of application, the Application is incomplete.
RESUMES
When a resume is listed as a required document, it may be used in the comparative
analysis/ evaluation process to determine the candidates that most closely meet the
qualifications of the position. This process occurs after an application has passed the
minimum qualifications screening.
Resumes will not be accepted in place of a completed application; however, some
positions may still require a resume as a component for complete application materials.
**Please see the Required Documents section of the posting.
NOTES
The selection process for State Classified positions may include an exam(s), which
requires candidates to physically appear (at the CSU campus in Fort Collins, CO) at the
candidates’ own expense.
All status updates for this position will be sent via email from
human.resources@colostate.edu, OR the Employment Consultant facilitating the
search process. In addition to your Inbox, remember to check the Deleted and
Junk folders for these important communications.
Pertinent updates to your Application status can be obtained by logging into your
application account at https://jobs.colostate.edu