Pikes Peak Library District
Knights of Columbus Hall
PRIMARY LOCATION: 25 W. Kiowa St., Colorado Springs, CO 80903
STARTING WAGE: $25.75 per hour + full benefits (for benefits information, please see: http://ppld.org/jobs/benefits)
POSITION HOURS: This position is not affiliated with the Knights of Columbus.
40 hours per week per the following schedule:
Monday - Friday 8:00 a.m. – 5:00 p.m. with a mix of weekday and weekend hours to cover events.
Note: Regular schedule may be subject to minor changes due to required meetings, training events, etc. Also, management may require modifications to a position’s schedule, days, times and locations at any time as the needs of the Library District change.
1. Complete a PPLD online application located at ppld.org on/Jobs the Application tab
2. Attachments should be submitted in the following file types: .doc, .docx, .xls, .xlsx, .pdf, .htm
3. Cover letter and resume required. Applications without a resume and cover letter will not be considered.
4. If you require an accommodation to complete your job application, please contact the Human Resources Office at (719) 531-6333, Ext. 6086
CLOSING DATE: Online application materials must be received by August 28, 2019 at 9:59 p.m. MDT
Position Summary: Supports Pikes Peak Library District’s mission and Knights of Columbus Hall’s vision by providing a community-engaged and informed space for art, business, education, and individual use, and helping to create a respectful, free-access, and non-discriminatory culture.
Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Manages the day-to-day operations of a medium-sized public use multi-venue event and meeting facility.
Schedules building spaces and consults with guests to determine how Pikes Peak Library District may be able to best assist them.
Provides excellent direct guest service; presents a courteous, positive image of the District and maintains confidentiality in guest and staff interactions.
Develops local community partnerships in consultation with Community Partnership Coordinator; engages with business (profit and non-profit) organizations, schools, independent arts, social groups/organizations, and individuals.
Represents and promotes Knights of Columbus Hall and library resources at community events and meetings.
Manages the successful planning, implementation, execution, and evaluation of building use, with input from community stakeholders, groups and organizations, in tandem with PPLD’s other resources, and the Director of West Region.
Maintains proficiency in the use of library meeting room software for reservations and event creation.
May coordinate and execute set up and tear-down of furniture and equipment to accommodate guest use; supports audio and projection systems.
Interacts with Facilities and Security departments to provide adequate coverage for events and activities, as needed.
Works with a community-lead advisory committee, Director of West Region, and appropriate Service Directors to coordinate programming and events, driven by community needs.
Provides input to the Director of West Region and library leadership for the implementation of Pikes Peak Library District strategic goals and objectives.
Provides input for annual budget requests; prepares payment documents and monitors expenditures
Maintains excellent relationships with guests of the facility, staff, and vendors by using good customer-service-first principle practices.
Develops, documents, and implements operating procedures; communicates and ensures implementation of Pikes Peak Library District Polices.
Responds to guest suggestions, comments, and complaints in a timely, professional, and constructive manner.
May curate art for the facility, in conjunction with Pikes Peak Library District, and/or work with a community entity to do so.
Provides building supervision; determines, and manages building enhancements in conjunction with Director of West Region and Chief Facilities Management Officer.
Additional Duties and Responsibilities
Duties are considered non-essential and include the following:
Prepares monthly activity reports.
May serve as a liaison to Pikes Peak Library District Friends of the Library.
Keeps informed about Library and department information.
Participates in special projects as assigned, including initiatives, grants, or programs.
Serves on internal committees and teams.
Attends regular department meetings and scheduled all-staff meetings.
Performs other job-related duties as assigned.
Required Knowledge, Skills, and Abilities
The employee is expected to perform or possess the following:
Expert knowledge of relevant Pikes Peak Library District’s policies and procedures, as well as ability to follow them.
Ability to act as an ambassador of Pikes Peak Library District by promoting its mission and vision to the public.
Demonstrates knowledge of innovative trends and best practices related to a front-facing community engaged organization, such as libraries, makerspaces, and conference centers.
Ability to exhibit leadership, sound judgement and professional demeanor in all situations; thinks and acts appropriately under pressure.
Demonstrates excellent verbal and written communication skills; maintains effective relationships with staff at all levels, community partners, and the public at large.
The ability to effectively use applications software, including the Microsoft Office Suite, and standard office equipment.
Ability to work effectively as a team member, organize daily work, and meet deadlines in a fast-paced, detail-rich environment.
Education and Experience:
1. Requires a minimum of 3 years of increasingly responsible experience in managing a facility, events, and/or projects.
2. Requires a Bachelor’s degree in art, performing arts, business, library science, or other related field; at least 5 years of relevant work experience can substitute formal education requirements.
3. Experience working in a library or nonprofit organization is preferred.
4. Bilingual ability is a plus in serving a diverse community.
5. Must have a valid Driver’s License and access to reliable transportation.
Physical and Environmental Conditions:
Work is primarily conducted in an office setting that provides comfortable lighting, temperature and air conditions. Position requires the ability to sit and use a computer or standard office equipment for extended periods. Position requires the ability to occasionally stand for extended periods of time. Position requires the ability to occasionally lift up to 30 pounds.
Work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices or meeting rooms, e.g. use of safe work place practices with office equipment, and/or avoidance of trips and falls and observance of fire regulations.
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