Job Description
The U.S. Fish and Wildlife Service Marine Monuments of the Pacific Office, located in Honolulu, Hawaii is looking for Records Management Facilitators to assist in organizing our holdings. Our offices have extensive historical files spanning decades, which document the management, political history, and scientific research surrounding 22 national wildlife refuges and 4 marine national monuments throughout the Pacific. The collections consist of analog and digital records, maps, photographs, and other mixed media. Two interns will be stationed at the Honolulu office and one will be offsite on Kauai.
We are looking for conscientious, resourceful, and motivated information professionals to become our in-house experts. The records management facilitators will be responsible for following a records schedule, organizing and digitizing files, keeping a records inventory, and disposing of files accordingly. You will gain hands-on experience with electronic records, preservation, digitization, metadata, records management, and content management systems. You will also gain experience prioritizing tasks, collaborating with others, establishing guidelines, and training other staff in records management tasks.
Many responsibilities of the rotation will be distributed between the interns.
The Honolulu interns will prioritize the big-picture potential of the U.S. Fish and Wildlife Service records room. For example, they will continue the goal of creating a sustainable filing system. They will also work together to digitize and purge records, as well as maintain the online catalog of U.S. Fish and Wildlife Service references. Other tasks include digitizing maps, downloading content from CDs and DVDs, and generally working to decrease the volume of mixed media accumulated in the records room.
The Kauai intern should be flexible, be able to adapt to a remote living and working situation, and be able to work independently. A person who enjoys nature, independence, and the rustic side of life will excel in this location.
APPLICATION PROCESS:
o To apply for the Honolulu position, send an attached resume, brief cover letter and two to three references to Mike Marxen at mike_marxen@fws.gov. Please have the subject of the email state “RMF Honolulu Application”
o To apply for the Kauai position, send an attached resume, brief cover letter and two to three references to Jennifer Waipa at jennifer_waipa@fws.gov. Please have the subject of the email state “RMF Kauai Application”
o If you are interested in applying for both positions, please send your application to both Mike and Jennifer.
Additional Info & Requirements
The start date for this position would be between January 27th- February 1st, 2020.
Required:
· Enrolled or recently graduated from an ALA accredited MLIS program or related graduate program.
· Ability to work independently and make well-researched decisions with limited supervision.
· Superb organizational and planning skills.
· Ability to recognize inefficiencies and recommend practical solutions.
· Ability to balance theory and idealism with fiscal and logistical limitations in a non-traditional
information setting.
· Ability to use excel and Microsoft suite programs.
· Experience with archival content management platforms.
· Adhere to established guidelines and policies both professional and organizational.
· Work experience in archival science or records management.
Preferred:
· Experience with scanning equipment and Adobe Acrobat.
· Experience with records retention and disposition schedules.
· An interest in environmental issues, biology, or conservation.
· Experience cataloging or working with metadata.
· Experience working with born-digital references in an archival or records management capacity.
The internship is unpaid. Depending on your school’s program requirements, you may be able to receive credit for this internship A 6-month, full-time (40 hrs/week) schedule is preferred. The Service will provide roundtrip airfare to and from Honolulu or Kauai, including reimbursement for luggage, if necessary. Honolulu interns will provide compensation for public transportation to and from work via reimbursement for a monthly bus pass. A monthly food stipend will be provided as well. Housing is provided at a communal agency bunkhouse, if needed. The bunkhouse can accommodate up to seven people in Honolulu and up to thirteen people on Kauai. Please consider your ability to handle a constantly changing environment.
Honolulu Interns: Our office is located in downtown Honolulu and the agency bunkhouse is located about half an hour away by bus, near the Waikiki neighborhood. Bunkhouse residents enjoy the convenience of nearby grocery stores, drugstores, coffee shops, and library. There are many great restaurants and plenty of outdoor activities to participate in throughout Oahu.
Our Kauai offices and rustic bunkhouse are situated on wildlife refuges and offer an unrivaled view of native Hawaiian wildlife. There are nearby hiking trails, local shops, eateries, and a public library. Nearby beaches are accessible by bus.
Weekends, holidays, and off hours can be spent exploring Hawaii. Opportunities abound to kayak, surf, fish, stand-up paddleboard, swim, snorkel, and enjoy the many beaches, parks, hiking trails, historical landmarks, and gardens.
The Community
The mission of the U.S. Fish and Wildlife Service is working with others to conserve, protect, and enhance fish, wildlife, plants, and their habitats for the continuing benefit of the American people. The National Wildlife Refuge System, managed by the Service, is the world’s premier system of public lands and waters set aside to conserve America’s fish, wildlife, and plants. The Records Management Facilitators will make a difference for some of the world’s most remarkable and unique natural resources as our office continues to accomplish great things in the Pacific.