Children's Administrative Specialist

Pikes Peak Library District


Application Deadline

Apply By Nov 14th, 2019


$15.30 per Hour   Calculate


Colorado Springs, CO




Not Required

Minimum Education

High School (or equivalent)

Library Experience

Not Required

Supervisory Experience

Not Required

Type of Library


This job is more than 3 weeks old or the application deadline has passed.

Job Description

PRIMARY LOCATION:      20 N. Cascade Ave., Colorado Springs, CO 80903


STARTING WAGE:             $15.30 per hour + full benefits (for benefits information, please see:

POSITION HOURS:            40 hours per week per the following schedule:

                                                  Monday – Friday 8 a.m. – 5 p.m.                                  


Note:  Regular schedule may be subject to minor changes due to required meetings, training events, etc. Also, management may require modifications to a position’s schedule, days, times and locations at any time as the needs of the Library District change. 


1.     Complete a PPLD online application located at on/Jobs the Application tab

2.     Attachments should be submitted in the following file types: .doc, .docx, .xls, .xlsx, .pdf, .htm

3.     Requires a cover letter and resume submitted online with application

4.     If you require an accommodation to complete your job application, please contact the Human Resources Office at (719) 531-6333, Ext. 6380


CLOSING DATE: Online application materials must be received by November 14, 2019 at 9:59 p.m. MST 

Position Summary: Operates in a diverse environment to help fulfill the Library’s mission by providing advanced administrative support on behalf of Children’s Services programs and activities.

Essential Functions

Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Performs all department administrative duties, including document maintenance and filing; orders kit supplies and maintains office supplies and forms; responsible for department meeting minutes.

Coordinates monthly Children’s Division calendar, including preparation, compilation, and editing; collaborates with Communications Office staff to produce print versions.

Creates the programming menu format (aligned with other Services), the menu planning timeline each quarter, the menu selection documents, and the response compilation documents.

Provides excellent customer service to internal colleagues, community partners, and library customers.  Creates a courteous and welcoming point of contact in all interactions.

Provides support for weekly LENA workshops with recordkeeping, providing refreshments,                   supplies and preparing the recorders.

Organizes the annual staff retreat.

Maintains the elementary and preschool spreadsheets and prepares reports.

Provides committee support for multiple Children’s Services projects, such as story time kits and new summer preschool program kits.

Assists chair of PPLD Kids Facebook page, doing weekly post duties and page monitoring.

Additional Duties and Responsibilities

Duties are considered non-essential and include the following:

Supports Pikes Peak Library District outreach through participation in major events and programs.

Keeps informed about library and department information.

Attends regular department meetings and scheduled all-staff meetings.

Performs other job-related duties as assigned.

Required Knowledge, Skills, and Abilities

The employee is expected to perform or possess the following:

Knowledge of the Pikes Peak Library District’s policies and procedures and ability to follow them.

Ability to act as an ambassador of Pikes Peak Library District by promoting its mission and vision to the public.

Demonstrates knowledge of current Library programs and services.

Demonstrates excellent verbal and written communication skills; maintains effective relationships with customers and coworkers.

Demonstrates ability to effectively use applications software, including Microsoft Word, Excel, Publisher and Outlook, along with standard office equipment.

Demonstrates ability to work effectively as a team member, organize daily work and meet deadlines in a fast-paced, detail-rich environment.

Education and Experience:

1.    Requires minimum high school diploma or G.E.D.; Bachelor’s degree preferred.

2.    Requires a minimum of one year of clerical and administrative experience.

3.    Bilingual ability is a plus in serving a diverse community.

Physical and Environmental Conditions:

Work is primarily conducted in an office setting that provides comfortable lighting, temperature and air conditions. Position requires the ability to sit and use a computer or standard office equipment for extended periods.  Position requires the ability to stand for extended periods of time.  Position requires the ability to occasionally reach, bend, climb, twist and squat. Position requires the ability to lift up to 30 pounds. 

Work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices or meeting rooms, e.g. use of safe work place practices with office equipment, and/or avoidance of trips and falls and observance of fire regulations.

The Community

Colorado Springs is located at the foot of Pikes Peak – America’s Mountain.  The city is the second most populous city in the state of Colorado. Colorado Springs is a place that offers something for everyone; with great educational institutions, abundant sunshine year round, magnificent natural scenery, outdoor activities including hiking, bicycling, fishing and camping, the arts, theatre and charming communities.


External Job Ad

Posted Oct 31, 2019