Music Cataloging Coordinator

Colorado College

Colorado College, Seay Music LIbrary, Colorado Springs

Application Deadline

Open Until Filled


$15.26 to $17.55 per Hour   Calculate


Colorado Springs, CO




Not Required

Minimum Education

Some College

Library Experience

Not Required

Supervisory Experience

Not Required

Type of Library


This job is more than 3 weeks old or the application deadline has passed.

Job Description

Plans and directs the cataloging in Seay Library; catalog newly accessioned Music library materials and maintain local database; update music library materials in digital repository of Colorado College, including processing objects and assigning metadata; provides training in end processing procedures.

• Manage the workflow for the Seay Library’s cataloging; advise other staff in cataloging issues.
• Provide cataloging and bibliographic maintenance of resources, such as music literature, scores, oversize books and scores, electronic resources, and serials.
• Evaluate, edit, download and update records to conform to Anglo-American Cataloging Rules (AACR2) or Resource Description & Access (RDA) standards and authority database.
• Create records in local database for Music Technology equipment; work closely with the Music Department Technical Director to develop and maintain usage protocols, billing and replacement fees. 
• Withdraw identified titles and other materials by deleting records from local database, removing holdings from Online Computer Library Center (OCLC), and processing items for withdrawal.
• Create original catalog records for materials not found in OCLC and add records to the national OCLC database.
• Create and process metadata for music materials in the Digital Archives of Colorado College (DigitalCC) using locally developed standards and those of the Digital Library Federation (DLF); collaborate with the Digital Scholarship and Repository Librarian on a variety of issues related to DigitalCC, including quality control and documentation.
• Evaluate and enhance self-submitted thesis materials in DigitalCC; assess the accuracy of self-submitted metadata and correct as needed; determine and assign appropriate Library of Congress subject categories to the metadata.
• Maintain serial records for periodicals and scholarly journals, including check-in and claiming, and process yearly renewals.
• Collaborate with other library staff to provide internal customer service and to maximize effectiveness of the library online catalog and discovery services.
• Accommodate public service needs through development of local procedures for cataloging and processing.
• Maintain and report library collection statistics, including title count and other items for statistics surveys.
• Direct end processing of library materials; orders supplies as needed.
• Maintain various library web pages.
• Supervise and train student employees in cataloging and other departmental procedures; provide input into student hiring.
• Direct gifts through cataloging process.
• Maintain detailed cataloging documentation for the position.
• Create customized reports from the local library system.
• Train library staff in cataloging.
• Reclassify scores for local classification system to LC Classification to fit in Music Library shelf list as needed.
• Manage Circulation Services when Music Circulation Coordinator is absent.
• Prepare materials for outsourced binding
• Direct in-house mending of library materials.
• Maintain the Symphony Library and Chamber Orchestra collections.
• Provide varied support for the Colorado College Summer Music Festival.
• Participate in continuing education and professional development by attending workshops, webinars and, training sessions related to college responsibilities.
• Assist in communication with users about copyright law, serving as a resource in discussions of library best practices, college policy, and copyright/contract/licensing law.

Shared Professional Responsibilities:
• Work to create an inclusive environment in Seay Music Library that respects, appreciates, and enriches all individuals and groups in our diverse community.
• Participate in continuing education and professional development by attending workshops, webinars and, training sessions related to college responsibilities.
• Contribute to shared responsibilities for shaping library services and launching and sustaining initiatives through team and work group assignments.
• Participate in the life of the college through relevant committee and volunteer activities.

Additional Responsibilities:o Support and actively contribute to the goal of achieving greater diversity, inclusion and equity at Colorado College and work effectively with all members of the campus community.
o Promote a culture of safety and environmental protection by working in a safe manner; immediately reporting unsafe situations and accidents; following college procedures; and participating in appropriate safety training. 
o Demonstrate environmental sustainability by using college resources wisely and supporting the college’s sustainability initiatives and innovation.
o Perform other duties as assigned.
Required Qualifications:Two years college/Associate’s degree or equivalent work experience, plus a minimum of one year of related experience; knowledge of music as an academic discipline and performing art; proficient with computer software programs, including Microsoft Office (Word, Excel, Outlook), Web browsers, and file management; knowledge of information systems, specialized library software including library management systems, and expertise in management of bibliographic records; knowledge of OCLC, Machine-Readable Cataloging (MARC) and other electronic coding systems; well-organized, attention to detail and ability to work with bibliographic records for extended periods of time; ability to balance multiple priorities and work in a collegial team environment; excellent interpersonal communication skills. Physical requirements include moderate physical effort (lifting up to 40 pounds).
Preferred Qualifications:Bachelor’s degree in music; experience in music cataloging; experience using MARC, AACR2, RDA and Library of Congress classification software, Koha library software, metadata standards such as MODS and LinkedData principles and vocabulary; experience using dotCMS or other content management software. Reading knowledge of one or more European languages

The Community

Colorado College is a liberal arts college, utilizing  the Block Plan, in which students take one course at a time for a span of 3 and 1/2 weeks. The Seay Music Library is a branch, working closely with the main library,  located in the music and art building.  We have a staff of three and a student staff of 8-10 individuals.  In addition to cataloging music materials and ingesting music items into our digital repository, the Music Cataloger is often called upon to help with daily operations and assist our users within a highly collaborative environment.  The College offers opportunities for general professional development; the Seay Library itself will offer training in the specifics of cataloging.  We are a small shop that enjoys some job/task sharing.  The College offers excellent benefits.

Posted Mar 26, 2020