Job Description
Role:
Provides administrative assistance to Executive Director, Board of Trustees and other District Support Services departments.
Major Duties and Responsibilities:
30% - OFFICE SUPPORT – Word-processes documents, calculates data, creates and develops spreadsheets, organizes information and reports, graphs, charts, forms, manuals, presentations, and assists with District Support Services projects in order to provide administrative support. (Essential)
30% - MEETING SUPPORT – Prepares and distributes meeting agendas, takes minutes at Board of Trustee meetings, work sessions and management meetings; formats minutes for distribution; identifies decisions made, and routes minutes; makes room arrangements and sets up refreshments in order to provide meeting support. (Essential)
15% - RESEARCH & REPORTS – Researches topics, summarizes information, and presents findings; gathers data and provides statistical reports, and updates ongoing statistical reports in order to provide research and statistical summaries. (Essential)
25% - OTHER DUTIES – Schedules events in the public meeting room, answers and transfers incoming telephone calls, greets visitors at the front desk, and offers assistance to all those seeking help in order to provide customer service to the public, library district and staff; sets up refreshments at various events, and provides other assistance as needed in order to ensure the smooth operation of the department. (Essential)
Minimum Requirements:
Education:
Associates Degree (Bachelor’s Degree preferred) and previous experience in a similar position or any equivalent combination of experience which provides the critical success factors.
Experience:
Skill in Windows, Word, Outlook, Internet Explorer, Excel, and PowerPoint
Able to read, write, and speak Spanish fluently (preferred)
Or any combination of education and experience which provides the success factors.
District Success Factors:
Focuses on the customer
Initiative
Contributes to a positive work environment
Strategic thinking
Pursues personal development
Continuous improvement
Takes pride in the workplace
Emotionally intelligent
Tactful
Knowledge of public library operations
Creativity
Job Success Factors:
Knowledge of standard meeting protocol
Knowledge of statistics and research
Knowledge of inventorying
Skill in customer relations
Skill in operating a multi line phone switchboard
Skill in taking meeting minutes
Skill in critical thinking
Skill in multi-tasking
Skill in interpersonal communication and relationships
Able to use proper grammar orally and in writing
Able to think critically
Able to work under pressure
Able to operate various office equipment including copiers
Able to use good judgment
Able to work in teams
Able to work with confidential information
Able to anticipate needs
Physical Success Factors:
Ability to lift 20 lbs.
This Job Description is not a complete statement of all duties and responsibilities comprising this position.
Additional Info & Requirements
Pay Grade: 42
Wages/Benefits: $20.26-$27.42 /hr; part-time benefits
FLSA Classification: Non-exempt
Hours: Part-Time; Some days, evenings, and weekends
Location: District Support Services, Greeley, CO 80631
Supervisor: Executive Director
Supervises: None
Deadline: Open until filled
Website
https://www.mylibrary.us/
Human Resources / Job Listings
https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=02b46484-ea12-4af4-b8b0-c0085fe9b4d7&ccId=19000101_000001&type=MP&lang=en_US
HR Info
Human Resources 970-506-8587