Districtwide Events and Experience Supervisor

High Plains Library District

Administration and Support Services, Greeley, CO, 80631

Application Deadline

Open Until Filled


$23.50 to $31.79 per Hour   Calculate


Greeley, CO





Minimum Education

Master's Degree

Library Experience


Supervisory Experience

Not Specified

Type of Library



This job is more than 3 weeks old or the application deadline has passed.

Job Description



Oversees and coordinates districtwide events using outcomes-based planning methodologies; Supervises staff and provides services at community events, fairs, and off-site locations; Oversees Pop Up Library.  

Major Duties and Responsibilities:

30% - EVENTS LEADERSHIP – Facilitates collaboration among branches, MOVE and Member Libraries in event development; supervises and leads district wide programs and experiences and oversees all other teams responsible for events; authorizes booking agreements and funding for events and experiences; supports library staff in the development and delivery of meaningful and relevant library service in the form of events and experiences to the public.  (Essential)

20% - POP UP LIBRARY MANAGEMENT- Identifies items from collection to place on pop up library for events; maintains and creates web content recommends additions to the collection; notifies the Collection Librarian of discarded items in order to keep collection appealing, current, and useful.  Delivers programs and services to audiences within the library district; Identifies opportunities for public interaction through innovative experiences using the Pop-Up library; Collaborates with others in identifying relevant programs, experiences, and outreach events; Organizes and prepares items needed for booth requests which can include equipment, print resources, activities, etc; Works in partnerships with outside agencies to promote use of library services; Uses project management and outcomes-based planning and evaluation tools to develop and access events that fulfill target audience needs and networks with community agencies and businesses (Essential)

10% - EXPERIENCE DEVELOPMENT– Develops, coordinates and oversees the organization’s presence at community fairs, events, and other off-site locations by ensuring library service is delivered in a relevant way to each unique audience by using on-site catalog searching, providing deposit collections, demonstrating technology, promoting new products, sourcing other informational needs and demonstrating to the public the relevance of library services in their daily lives in unexpected ways; ensures each experience and opportunity for community engagement incorporates a two way conversation to gather external audience feedback and shares that information with management; develops and organizes all necessary off-site circulation and patron account access procedures for the Pop Up Library as appropriate; shares network and partnership opportunities between library staff and area agencies to provide staff the opportunity to develop relationships with the agencies in order to inform agencies about future programs, services and activities. (Essential)

10% - EVENTS DEVELOPMENT - Develops and implements policies and procedures in relation to out-comes based events; sets minimum standards and expectations for all districtwide events at High Plains Library District;  consults with and provides training on the outcome-based planning model and standards throughout the organization; determines expectations for post-program evaluations for districtwide events: provides evaluation tools and solutions; analyzes programming feedback to guide future programming and to ensure goals and objectives are met; identifies and prioritizes programming wants and needs of the community.  (Essential)

10% - SUPERVISION OF DAILY OPERATIONS – Supervises daily operations by getting information and making sense of it, communicating information to staff, organizing resources and making decisions in order to ensure the proper functioning of the operational unit.  (Essential)

5% - STAFF PERFORMANCE MANAGEMENT – Sets performance objectives for staff; observes and documents performance; recognizes, rewards and disciplines performance; trains staff; and recommends adjustments to pay in order to manage the pay and performance of staff.  (Essential)

5% - STAFF SELECTION – Selects staff by interviewing candidates for vacant positions, assessing qualifications, and recommending for hire the candidate that most closely meets the desired qualifications at a starting wage reflective of the hiring strategy and overall staffing plan for the operational unit.  (Essential)

5% - DATA MAINTENANCE – Sets standards for and monitors post-program data collection and evaluation; collects and organizes the District’s feedback data and uses it to guide future program planning; uses data for purposes of monthly and year-end statistic reporting to the state.  (Essential)

  5% - OTHER DUTIES – Approves event expenses and monitors event budget; participates in the use of HPLD social media and assists the MOVE department with other duties as assigned in order to ensure the smooth operation of the department.  (Non-Essential)

Minimum Requirements:


Master’s in Library and Information Science (MLIS)


Two to Five years of experience working in a library (preferred)

Group facilitation

Skill in basic computer operation 

Valid Driver’s License and good driving record

Personal vehicle

Able to read, write, and speak Spanish fluently (preferred)

Working with under-represented populations

Event management

Or any combination of education and experience which provides the success factors.

District Success Factors:

Focuses on the customer


Contributes to a positive work environment

Strategic thinking

Pursues personal development

Continuous improvement

Takes pride in the workplace

Emotionally intelligent



Job Success Factors:

Able to work with library staff and public

Ability to use data to make decisions

Ability to influence without authority

Knowledge of public library goals, policies and services

Knowledge of library technology

Knowledge of practices, principles, and methods of marketing

Skill in using social media, creating web content and blogs

Skill in Windows, Word, Internet Explorer, Outlook, Excel and Publisher

Skill in oral and written communications 

Able to operate various office equipment including copiers 

Knowledge of public library reference service

Knowledge of literature 

Skill in readers advisory

Knowledge of print and online reference resources 

Skill in using the library district catalog and circulation system 

Skill in using and troubleshooting a variety of computers and mobile computing devices 

Skill in customer relations including dealing with difficult patrons and volatile situations 

Able to plan and conduct age appropriate programming

Able to mentor and train staff

Able to provide outreach events and presentations off site

Physical Success Factors:  

Able to lift 50 lbs.

Able to push a fully loaded book-cart weighing up to 200 lbs.

Able to load materials onto a mobile services vehicle

Able to drive large delivery style vehicle

This Job Description is not a complete statement of all duties and responsibilities comprising this position.

Additional Info & Requirements

Pay Grade: 48

Wages/Benefits:  $23.50-$31.79 /hr; Full-time benefits

FLSA Classification: Exempt

Hours: Full-Time; Some days, evenings, and weekends 

Location: Administration and Support Services, Greeley, CO, 80631

Supervisor: MOVE Manager

Supervises: Library Associate – Events & Experiences

Deadline: Open until filled


Human Resources / Job Listings

HR Info

Human Resources 970-506-8587

Posted Sep 28, 2020