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Development Associate

High Plains Library District

Administration and Support Services

Application Deadline

Open Until Filled


$20.26 to $27.42 per Hour   Calculate


Greeley, CO




Not Required

Minimum Education

Associate's Degree

Library Experience

Not Specified

Supervisory Experience

Not Specified

Type of Library



This job is more than 3 weeks old or the application deadline has passed.

Job Description


Assists the Foundation Director with administration of High Plains Library District Foundation for the High Plains Library District.

Major Duties and Responsibilities:

30% - DEVELOPMENT SUPPORT –Actively works with the Foundation Director to identify and prioritize short and long term funding, and to identify and rate fund raising prospects; plans and initiates strategies to procure financial support through private businesses, foundations and corporations; compiles new community and corporate engagement activities related to special events in order to raise funds; receives inbound inquiries to the Foundation and directs them as appropriate; maintains mailing lists for direct mail, social media and other communications; assists with Foundation messaging in print, broadcast and digital media. (Essential)

20% - GRANTS MANAGEMENT ASSISTANCE – Researches and prepares specific data for use in grant proposals; assists District staff in grant proposal process; supports Foundation Director with administrative tasks related to compliance, generating grant documents, tracking grant progress, maintaining grant records, mailing grant agreements and grant checks, and submitting grant reports; identifies and improves grants management processes and increases efficiencies.  (Essential)

20%- EVENT PLANNING – Assists in planning and implementation of all fundraising events; coordinates with outside vendors to secure event space and catering; works with Community Relations Department to promote Foundation events; solicits and manages sponsorship requests for fundraising events. (Essential)

15% - RESEARCH AND REPORTS – Researches contributions, prepares spreadsheets, models, graphics and reports as needed by Foundation Director and Foundation Board of Directors in order to provide accountability for funds raised and distributed for High Plains Library District programs and services.  (Essential)

10% - CLERICAL ASSISTANCE - Maintains funding records through data entry, payments, reports and proposals for distribution; processes disbursement requests; records and acknowledges all incoming donor gifts using a Donor Management System, miscellaneous contributions, checks and receipts in compliance with state and federal laws, fact sheets and grant guidelines; maintains proper records for accounting purposes in the absence of the Foundation Director. Prepare distributes meeting materials, takes minutes at Foundation Board of Directors meetings, work sessions and management meetings; formats minutes for distribution; identifies decisions made, and routes minutes; makes room arrangements and sets up refreshments in order to provide meeting support.   (Essential)

5% - OTHER DUTIES – Assists with VISTA Volunteer and Interns as they are available to the Foundation; other duties as assigned.  (Non-Essential)

Minimum Requirements:


Associates Degree


Minimum of two years’ experience in similar position

Or any equivalent combination of education and experience that provides the critical success factors. 

District Success Factors:

Focuses on the customer


Contributes to a positive work environment

Strategic thinking

Pursues personal development

Continuous improvement

Takes pride in the workplace

Emotionally intelligent


Knowledge of public library operations


Job Success Factors:

Knowledge of public library services and purpose

Knowledge of Nonprofit development and operations including best principles and practices of a foundation and/or 501c (3)

Knowledge of marketing: print, broadcast and digital media

Ability to convey the mission and vision of HPLD and its Foundation

Strong organizational and time management skills

Exceptional attention to detail

Excellent writing and research skills 

Keen aptitude for analysis, organization and problem solving

Creation of effective processes

Skilled in grants management

Skilled in event planning

Skilled in general accounting

Skilled in developing funding

Skilled in Word, Excel, Outlook, PowerPoint, donor database (DonorPerfect), social media platforms, internet and basic computer operation.

Skilled in statistics and research

Skill in customer relations

Skill in critical thinking

Skill in multi-tasking

Skill in interpersonal communication and relationships

Able to use proper grammar orally and in writing

Able to work under pressure

Able to operate various office equipment including copiers and printers

Able to use good judgment

Able to work in teams

Able to work with confidential information

Able to anticipate needs

Physical Success Factors: 

Ability to lift 20 lbs.

This Job Description is not a complete statement of all duties and responsibilities comprising this position.

Additional Info & Requirements

Pay Grade:  42
Compensation/Benefits: $20.26 - $27.42 /hr including part-time benefits
FLSA Classification:   Non-exempt
Hours: Part-Time (20hrs/wk); Some days, evenings and weekends
Location:  District Support Services Greeley, CO 80631
Supervisor:  Foundation Director
Supervises:  None
Deadline: Open until filled  


Human Resources / Job Listings

HR Info

Human Resources 970-506-8587

Posted Jan 28, 2021