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Job Description

Library Materials Supervisor

Pay Grade:  42
Compensation/Benefits: $20.26 - $27.42 /hr; full-time benefits
FLSA Classification:   Exempt
Hours: Some days, evenings, and weekends
Location: Riverside Library and Cultural Center, Evans
Supervisor:  Branch Manager
Supervises:  Library Pages
Deadline: Open until filled

Role: 

Supervises, schedules, hires and trains page staff; helps maintain the library collection; participates in the performance of page duties - checks in, sorts, routes and shelves library materials and assists patrons with library services. 

Major Duties and Responsibilities: 

25% - SUPERVISION OF DAILY OPERATIONS – Supervises daily operations by getting information and making sense of it, communicating information to staff, organizing resources, and making decisions in order to ensure the proper functioning of the operational unit. Makes recommendations and takes the initiative regarding practices and procedures for pages. (Essential)  

20% - COLLECTION MAINTENANCE – Weeds collections based on the Conditional Weeding Reference Guide and conditional weeding matrix; redistributes materials based on an excel spreadsheet and communication between branches to help with overflow of the floating collection; manages shifting; prepares statistical reports to help with locating claimed returns, stuck in transit, and n search items; follows procedures for missing and damaged materials; prepares and
routes items needing repairs; helps with the promotion of the collection by merchandising and assisting staff to maintain and create in-shelf displays and
maintains a fresh, appealing and relevant collection. (Essential)  

15% - STAFF PERFORMANCE MANAGEMENT –Sets performance objectives for staff; observes and documents performance; recognizes, rewards and disciplines performance; schedules page staff; plans and facilitates page meetings; trains staff; and recommends adjustments to pay in order to manage the pay and performance of staff. (Essential)

15% - PATRON ASSISTANCE AND CIRCULATION – Serves as the first point of contact for patrons in assistance with using library materials and information, guiding them in searching the catalog and stacks, accessing databases, and navigating the Internet; assists patrons with self-checkout and checking in materials; issues and updates library cards; follows procedures and collects money for fines and over-dues; processes holds; explains policies and procedures pertaining to the use and care of library materials; determines status of damaged and missing materials and administers charges as appropriate; and provides high-level customer relations by addressing and resolving customer account issues and complaints, and sourcing assistance from Patron Services Supervisor or Library Manager as necessary. (Essential) 

10% - MATERIALS HANDLING – Participates in the performance of page duties: checks in materials and sorts and routes materials to their appropriate location; prepares materials for courier pick-up and empties bins of materials from courier deliveries, placing items on carts in order to prepare materials for check in; shelves materials by placing materials on the appropriate shelf according to Dewey decimal number, author or title; may shelf read materials and shift and straighten materials; processes holds; follows procedures for missing and damaged materials; and prepares and routes items needing repairs. (Essential)  

10% - STAFF SELECTION – Selects staff by interviewing candidates for vacant positions, assessing qualifications, and recommending for hire the candidate that most closely meets the desired qualifications at a starting wage reflective of the hiring strategy and overall staffing plan for the library. (Essential)  

5% - OTHER DUTIES – Performing other duties as assigned; assists with deposits and counting money in the register; acts as the Person in Charge (PIC) in the absence of the Patron Services Supervisor or Library Manager; participates in meetings, committees and assists Library Manager in order to ensure the smooth operation of the branch. (Non-Essential)  

Minimum Requirements: 

Education: 

Bachelor’s Degree 

Experience: 

Supervisory experience (preferred) 

Experience working in a library (preferred) 

Fluent in Spanish and English (preferred) 

Or any combination of education and experience which provides the success factors. 

District Success Factors: 

Focuses on the customer 

Initiative 

Contributes to a positive work environment 

Strategic thinking 

Pursues personal development 

Continuous improvement 

Takes pride in the workplace 

Emotionally intelligent 

Tactful 

Knowledge of public library operations 

Creativity 

Job Success Factors: 

Knowledge of Collection Maintenance 

Knowledge of merchandising library materials 

Knowledge of the Dewey Decimal System 

Knowledge of public library goals, policies and services 

Knowledge of library technology 

Skill in counting money 

Skill in customer relations including dealing with difficult patrons and volatile situations 

Skill in supervision 

Skill in oral and written communication 

Skill in using the library district catalog and circulation system 

Skill in Windows, Word, Internet Explorer, Excel and Outlook 

Skill in using Innovate Interfaces, Inc’s Sierra or other comparable automated library system 

Able to align strategy with people, processes and systems 

Able to model expected employee behavior 

Able to budget and plan 

Able to organize, manage, and evaluate the work of a large paraprofessional staff 

Able to analyze issues and make informed recommendations 

Able to operate various office equipment including copiers 

Able to use good judgment 

Able to work in teams 

Able to work with confidential information 

Physical Success Factors: 

Able to manipulate and handle books 

Able to shelve materials at various heights 

Able to push a fully loaded book-cart weighing up to 200 lbs 

Able to lift 50 lbs 

Benefits: 

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Accidental Death and Dismemberment (AD&D) Insurance

Short-Term Disability

Long-Term Disability

401(a) Defined Contribution Retirement Plan

457 Deferred Compensation Plan

Flexible Spending Accounts for transportation, dependent care and medical expenses

Tuition Reimbursement

Paid Leave

This Job Description is not a complete statement of all duties and responsibilities comprising this position.